Business Expense Guidelines
The following are guidelines to be followed by university employees who are responsible for the authorization of expenditures. The list is intended to exemplify business expenses that are appropriate and allowable and those that are not. While it is not an exhaustive list, the examples convey the concept of reasonableness.
Levels of approval are identified and are intended to ensure consistent treatment among organizational units. In many instances the procurement card is the preferred method of payment; however, the payment method does not eliminate the need for approvals. Where noted, Department Chair approval is required. Employees who are supervisors and also serve as the Department Chair need only to sign at the higher (Chair) level. Central Administration, through Accounts Payable, utilizes these practical guidelines to enforce policy and ensure fair and consistent treatment in the allowability of expenditures.
Select from the following categories of business expenses for specific detailed guidelines.
